How to Extract Data from PDFs and Any Other Formats Efficiently & Accurately! 

What is data extraction? 

Data extraction is the process of capturing specific and relevant data from various sources such as structured or unstructured documents and converting it to an organised and standardised format for easy access, storage and analysis. The process requires a high level of accuracy as this data will be used to derive specific outcomes for businesses.  

Whether you’re a financial institution, healthcare provider, professional firm, or real estate business, extracting data from documents is essential for gaining insights that drive strategic growth. With accurate data extraction, you can future-proof your strategy, optimise decision-making, and support long-term success. 

What are the Current Challenges with Manual Extractions? 

Manual extractions take up more than 30% of an employee’s workday to manually extract data from documents. As a result of which high performing employees find it difficult to focus on what really matters. 

Another challenge facing a lot of businesses is the cost associated with manual extractions. Manual data extraction costs companies thousands of dollars per year. Businesses rely on outdated methods of extracting data from documents and still pay lump sums for it. What if you could save more than 90% of these costs? In this blog we will talk about how we can elevate your business with the perfect solution that leverages innovative cutting-edge technology for data extraction. 

Suffering with Manual Extractions?

The Lengthy and Problematic method 

PDFs (Portable Document Formats) are known for maintaining consistent formatting across different devices. This makes them ideal for sharing, but difficult when you need to extract text or data. Data can be structured (tables, forms) or unstructured (paragraphs, scanned images), and both require different extraction methods. 

For basic needs, you might start with copy-pasting data from a PDF document, but this can be inefficient for larger files or more complex tasks.  

Many organisations have outsourced overseas teams to extract large volumes of documents often resulting in high levels of inaccuracy. This inefficiency can end up costing more than anticipated, undermining both quality and budget expectations. 

Some organisations extract customer sensitive data from documents by manually reading documents and writing them on excel sheets. Document after document, data after data—wasting valuable employee time and causing missed business opportunities. 

Recognising the ongoing challenges businesses face in manual data extraction, the need for a fully automated solution is clear. Automated tools can streamline data extraction, significantly improving accuracy and efficiency compared to traditional methods. 

Automate PDF and any File Formats to JSON, Text or Excel Conversion with Extract AI 

Extract AI is a powerful data extraction solution that leverages advanced artificial intelligence and machine learning to accurately extract and classify data from various file types. It supports both structured and unstructured documents, with the options of templated and dynamic query extraction.  

The solution also adapts to evolving data formats, making it highly scalable for growing businesses. It can integrate into existing workflows, enhancing efficiency and reducing manual data processing errors. 

Extract AI supports any file formats. You can extract from multi-file types like MSG, EML, XML, XLS, DOC, PDF, PNG, JPG, MP3, WAV, JPEG, MP4 and it offers dynamic on-query or template-based extraction.

Ever wanted to streamline your document operations with AI-automated extractions in seconds without manual entry and human-prone errors? Extract AI is the way to go!  

With Extract AI, you can start processing your documents instantly —no need to worry about complex setups or training. Just define the fields you need, and our AI takes care of the rest, extracting the data quickly and efficiently—no expertise required. 

Extract AI uses the best-in-class OCR technology to detect multiple calligraphy and handwriting. With advanced OCR capabilities, Extract AI is able to enhance the data extraction process and makes it perfect for extracting data from: 

• Legal documents
• Large number of file extraction 
• Healthcare records 
• Financial services documents 
• Payslips 
• Financial statements 
• Tax documents 
• Invoices, purchase orders 
• Bank statements 
• User manuals and guides 
• Application forms 
• Identity documents 
• Reports 
• And more 

Extract AI’s Custom Extraction Models 

DoxAI’s custom-built extraction models are tailored to your business requirements delivering the ROI you deserve turning data into actionable insights or automated workflows with precision and ease. A lot of providers just focus on a few templated extraction models that limit you to do your extractions efficiently.  

Automation and AI for Efficient Data Extraction 

Automating data extraction with Extract AI ensures that no manual intervention is needed. Handle any complex documents such as invoices, legal contracts, or medical records with Extract AI. Our solution allows you to request the model to extract specific phrases, keywords, or values from files, boosting customer response times, and operational processes by up to 40x—no extra training needed! 

So Why Look Elsewhere?
Let’s Connect and Kickstart Your Automated Extraction Process Today!